Resources, Information, and Support
Airport Sponsor Resource Center
The demands and responsibilities of an airport sponsor are as great as the need to have the information and resources to ensure your success.
The Virginia Department of Aviation’s mission is to promote and advance aviation in the Commonwealth. That mission includes providing support, guidance, and expertise to our sponsors.
Developed specifically for the needs of airport sponsors and managers, the Sponsor Resource Center provides you with pertinent information so you can be sure your airport meets and exceeds current and future needs.
Airport Program Manual
The Virginia Department of Aviation’s Airport Program Manual provides information on state aviation funding programs, including information on eligible projects, state participation, and processes from project request submission to reimbursement. The manual contains policies of the Virginia Aviation Board and the administrative processes DOAV uses to implement policy. The manual also provides information on the state’s General Aviation Airport Voluntary Security Certification Program and the licensing of public-use airports.
Anyone may make suggestions for policy change by submitting a Proposal for Airport Program Manual Change form to DOAV.
Point of Contact
Grants Programs Coordinator
Susan Simmers
804-236-3636
CAF Submission Dates
Commonwealth Aviation Fund submission dates are provided for each quarterly meeting of the Virginia Aviation Board in a fiscal year calendar.
The activities with due dates are the submissions of scope packages for state-funded projects, project requests, bid packages for state-funded construction projects, and revised entitlement utilization plans.
Documentation for Secure Airport certification bonus points must be on file with DOAV no later than the project request due date.
The dates are subject to change.
Fiscal Year 2025
| Activity | VAB Meetings | |||
| August | November | February | May | |
| VAB meeting | 8/9/2024 | 11/21/2024 | 2/20/2025 | 5/15/2025 |
| Project scope packages for state-funded projects are due to DOAV project managers | 5/9/2024 | 8/21/2024 | 11/20/2024 | 2/12/2025 |
| Project requests for all projects are due through ASM | 6/8/2024 | 9/20/2024 | 12/20/2024 | 3/14/2025 |
| Bid packages for state-funded construction projects are due to DOAV project managers | 7/10/2024 | 10/22/2024 | 1/21/2025 | 4/15/2025 |
| Revised Entitlement Utilization Reports and Plants due to DOAV Aviation Programs Manager | n/a | 10/22/2024 | 1/21/2025 | 4/15/2025 |
Airport Sponsor Key Dates
| Key Date Every Year | Details |
| July 15 | Entitlement utilization report and plan is due |
| August 1 | Annual self-reporting of state aviation funds is due |
| September 1 | Expiration of ASF allocation projects issued with a September 1 expiration date |
| September 15 | Airport license renewal application is due if a license expires at the end of the month |
| September 30 | Expiration of grant projects issued with a grant term of September 30 |
| December 1 | Expiration of ASF allocation projects issued with a December 1 expiration date |
| January 31 | Certificate of financial responsibility is due |
| January 31 | Annual based aircraft survey is due |
| March 1 | Expiration of ASF allocation projects issued with a March 1 expiration date |
| March 31 | Expiration of grant projects issued with a grant term of March 31 |
| April 1 | Airport Capital Improvement Plan is due for next 6-year planning cycle |
| June 1 | Expiration of ASF allocation projects issued with a June 1 expiration date |
If the due date is on a weekend day or state holiday, the due date will move to the next business day, unless the due date is set under the Code of Virginia or like regulation.
Electronic Payments for Reimbursement Requests
If a sponsor would like to electronically receive reimbursement payments or if a sponsor needs to make changes to its account, the sponsor needs to contact the Virginia Department of Accounts at
